Terms for participating

HIGH-FIDELITY FUSION TERMS

IN CONSIDERATION of being permitted to participate in any activities (the “Event”) sponsored by High-Fidelity Fusion (including its directors, officers, agents, employees, dance instructors, and volunteers) (collectively, the “Hi-Fi Fusion Sponsors”), I agree to these terms:

 

Release of Liability and Assumption of Risk

I am acknowledging and assuming all risk:

I acknowledge that the Event involves risks of serious injury or death and property damage or loss. For example, risks relate to dance floors, dance classes, dancing, lifts or aerials, collision, physical contact, physical exertion, exhaustion, slipping, falling, dehydration, and actions of other people including but not limited to participants, volunteers, instructors, and/or Hi-Fi Fusion Sponsors. I understand that risks may be unanticipated or unknown.

I HAVE HAD THE OPPORTUNITY TO FULLY CONSIDER THE RISKS, AND I HEREBY ASSUME FULL RESPONSIBILITY FOR ALL OF THE RISKS OF PARTICIPATING AND/OR VOLUNTEERING IN THE EVENT, INCLUDING BUT NOT LIMITED TO ANY DEATH, LOSS, DAMAGE, OR INJURY OCCURRING IN CONNECTION WITH THE EVENT, WHETHER OR NOT CAUSED BY ANY NEGLIGENCE OF THE HI-FI FUSION SPONSORS.

I am releasing the Hi-Fi Fusion Sponsors from liability:

I HEREBY WAIVE AND DISCHARGE ANY CLAIMS OR DEMANDS, COVENANT NOT TO SUE, AND RELEASE THE HI-FI FUSION SPONSORS FROM ALL LIABILITY TO ME, MY PERSONAL REPRESENTATIVES, EXECUTORS, ASSIGNS, SUCCESSORS, HEIRS, AND NEXT OF KIN, FOR ANY LOSS, DAMAGE, INJURY, OR DEATH ARISING OUT OF OR RELATED TO THE EVENT, WHETHER OR NOT CAUSED BY ANY NEGLIGENCE OF THE HI-FI FUSION SPONSORS.

I will indemnify the Hi-Fi Fusion Sponsors for my actions:

I AGREE TO INDEMNIFY THE HI-FI FUSION SPONSORS FROM ANY LOSS, LIABILITY, DAMAGE, OR COST THEY MAY INCUR AS A RESULT OF MY ACTIONS OR PARTICIPATION IN THE EVENT, WHETHER OR NOT RELATED TO ANY NEGLIGENCE OF THE HI-FI FUSION SPONSORS, including without limitation any charges for damaging equipment or facilities, and any costs or claims for injuring other individuals.

 

Code of Conduct

If you’ve followed our process leading up to this event, you know that community accountability is where we started. We love you. Our intent is to serve this community as well as possible. We’re not perfect and we own that. We can only be transparent and constantly willing to learn. This document was designed with that in mind. We are so grateful for your patience while we create new ways to serve our community.

If you ever feel like our policies are out of date or we’re not upholding them, we hope you will call us in. There’s an open door for feedback. You can email us at info@highfidelityfusion.com. We will also accept your feedback anonymously at www.sayat.me/HiFiFusion. As we work towards a better understanding of the needs of the community, we may add, remove, or adjust wording to further align this document with our shared values. If we alter this document prior to the Event, we will update you via email so that you can review it.

We are working to keep our community safe, and that means we all — organizers and community members alike — need to agree to behave in ways which we believe will best accomplish this goal. Thank you for reading and abiding by the principles of this Code of Conduct.

The Format:

  • My own behaviors/actions.

    • How I respond to behaviors/actions of others.

The Code:

  • I am a valued member of the dance community. No matter my background, experience, or ideas, I have something valuable to contribute.

    • I value and respect all members of the community, no matter their background, experience, or ideas. They also have something valuable to contribute.

  • I respect my own physical, mental, and emotional boundaries.

    • I respect the stated physical, mental, and emotional boundaries of everyone.

  • I stay attuned to and attend to my own needs first.

    • I give space to allow others to attend to their needs.

  • I can ask anyone to dance.

    • Anyone may ask me to dance. Regardless of whether I choose to dance this song with this partner, I appreciate that they wanted to dance with me.

  • I am empowered to say no to any request. If I need to, I will leave any dance/workshop/space/interaction at any time for any reason. No explanation is necessary, and if I choose to give one, that’s a bonus.

    • If someone chooses to leave an interaction with me, I know that they are attending to their own needs, and that their actions do not necessarily reflect on me or my value. I do not ask for an explanation; if I receive one, that’s a bonus.

  • When dancing, the safety and comfort of myself, my partner, and other people around me is my highest priority. I do not attempt dips, aerials, or other movements which compromise anyone’s safety.

  • I lead by suggesting movement. It is up to my follow to choose whether they follow that movement. I never force my follow to move.

  • As a follow, I may choose to engage or not engage in any movement that is led.

  • I always establish explicit consent before engaging with or touching someone. I never assume consent. I know that consent to a dance does not imply consent to all movements, all touching, etc.

  • If I have consented to something in the past, that does not mean I am required to consent to it now or in the future. However, I may need to make the change in my consent status known to others.

    • If I have obtained consent for something in the past, that does not imply that I still have consent, or that that person will always consent.

  • I avoid making assumptions about the race, sexuality, gender, history, etc. of others. Instead, I ask if someone is open to discussing their identity. I don’t take it personally if the answer is “No.”

  • In our community, we respect gender diversity. I will ask what pronouns people use, or default to gender-neutral pronouns, such as “they/them/theirs.”

  • I respect the confidentiality of others. I share my own stories, and either obtain consent, or maintain anonymity if I desire to share someone else’s story.

  • I will act in a way that keeps the best interests of my community in mind.

    • I assume that everyone’s actions have positive intent. I give others the benefit of the doubt.

  • I am empowered to speak, whether it is to make my needs known, or to say that something doesn’t feel right to me. If I don't tell them, it is difficult for others to help me meet my needs or change behaviors that feel uncomfortable to me.

    • If someone expresses their needs to me, I may choose to assist them in meeting those needs. If I do not, I will still respect their needs. I will not interfere with their ability to meet their needs.

  • If I am struggling to meet my own needs, I can ask for help from the Care Team *any time.* If that is beyond my capacity in the moment, I will try to get myself to the Quiet Room, where there will be non-verbal communication methods available to indicate my level of desired interaction or need.

    • I care deeply about my community, and I am attentive to the subtle cues of those around me. If I see someone struggling or showing signs of distress or anxiety, I will gently check in with them, and/or help them get to the Quiet Room so that the Care Team can further assist them.

  • If I have a concern about a specific person, I can address it with that person directly if I feel safe doing so.

    • If someone brings up a concern with me, I will listen with an open mind, and do my best to access empathy, and avoid internal or verbal defensiveness.

    • I will be aware of the effects my behavior has on others, and accept responsibility for it. I acknowledge that I have made mistakes which caused harm, and I will likely do so again in the future. I will endeavor to learn and grow from my mistakes. It is not my mistakes that define me, but the way I choose (or choose not) to repair them.

  • If I need help negotiating a situation, I can find an Organizer or Care Team Member to assist me or address it for me, with or without my direct involvement, depending on what feels safe to me.

    • I expect to be approached if I have caused harm. Sometimes I will not know that this is the case, and I will be surprised. If someone approaches me, it is not a judgment of my character. Instead, it is an opportunity to learn. If I feel shocked, angry, ashamed, etc. that is normal, but I avoid responding defensively, because it could leave problematic behavior unaddressed and cause further harm.

  • I ask for consent prior to taking photographs or video of other people. I am mindful of photo opt-out bracelets, and do not capture the likeness of those wearing them.

  • Whether or not I am wearing a photo opt-out bracelet, I am empowered to ask anyone taking photos/videos to delete the content which contains my likeness.

    • If someone asks me to delete photos or videos of them, I will do so without hesitation.

  • I practice good hygiene for my own sake and that of others.

  • I maintain a level of sobriety which enables me to do all of the above.

    • If I notice that someone’s sobriety is compromised, I will recognize that their ability to authentically consent is likewise compromised, and exercise care and caution in my interactions with them. If I feel their behavior is inappropriate, I will express that to an Organizer or Care Team Member.

Members of the community have allergies, which can be very severe. Please keep the space free from:

  • Peanuts

  • Smoke, vaporizers, marijuana, etc.

  • Strong scents, such as cologne or perfume.

  • Pets (Service animals are not considered pets.)

High-Fidelity Fusion is meant to be a safe space, though no space is entirely safe for everyone. You may encounter a situation at the Event which puts you outside your comfort zone.

If someone brings a concern to an Organizer, the Organizers will work together to try to find a path of de-escalation and reconciliation. They do not promise that they will succeed. It is possible that an Organizer or support person may ask me to leave. If I am asked to leave, I will do so quickly and quietly. Being asked to leave is not a judgement of my character; the Organizers will prioritize the safety of someone who says they have been hurt before embarking on a thorough investigation what happened. Everyone has the right to be treated fairly and honestly by the community, but nobody has the irrevocable right to be part of it. The lasting, pervasive and unequal nature of trauma in our society means the Organizers will make the best choices for the community — and for people who are harmed — first.

Photography Opt-Out Policy

High-Fidelity Fusion plans to hire photographers and/or videographers to document how amazing the Event is. Your image may appear in these photos or videos, which are the sole property of High-Fidelity Fusion. However, we understand that some individuals have needs or preferences for privacy. If you do not want photos that contain your image to be shared publicly or for promotional purposes, please ask during registration to participate in our Photo Review Process or email your request to info@highfidelityfusion.com as soon as reasonably possible. Photo opt-out bracelets will be available to those who request them. High-Fidelity Fusion will try to ensure that anyone who is wearing such a bracelet does not appear in any of our photo or video materials, but no guarantee is offered. We encourage those individuals to participate in our Photo Review Process.

 

Privacy Policy

Information Collection:

We only collect information that you voluntarily give us via a registration or application form, the order checkout process, or other direct contact from you. To attend the Event, you must fill out the registration form. During registration you must provide contact information (such as your name and email address) that we use to contact you about the Event and your orders, and financial information (like a credit card number and expiration date) that we use for billing. If you are volunteering, you must provide your mobile telephone number to allow the Volunteer Coordinator to communicate with you regarding volunteer shifts. Our DJ, live music, and instructor applications request demographic information, but it is not required.

For your convenience in arranging travel and lodging for your visit to Seattle, we provide optional public Google Sheets. Information you add there is publicly available to facilitate communication between you and your fellow Event attendees.

Information Use and Sharing:

High-Fidelity Fusion is the sole owner of the information collected regarding the Event. The Hi-Fi Fusion Sponsors may share information within the organization in running the Event. We may provide information to a third party as necessary to fulfill your requests, e.g. to ship an order to you. With your permission, we may contact you via email in the future to give updates about events in future years, changes to our organization, etc. We will not sell or rent information about you to anyone.

Our registration and application forms are Google-based, so information shared there will necessarily be stored on Google servers and subject to Google policies.  Financial information is processed through either Stripe or PayPal, so it will necessarily be sent through Stripe or PayPal servers and subject to Stripe policies or Paypal policies.  Our website is hosted by Squarespace, which may provide back-end analytics to help us identify user behavior trends, frequency and quantity of site visits, etc., and this information is subject to Squarespace policies.

Security:

We take precautions to protect your information. Wherever we collect sensitive information (such as credit card data) online, that information is encrypted and transmitted to us in a secure way. (Verify this by looking for a lock icon in the address bar and "https" at the beginning of the address of the Web page.) Offline, to the extent possible, only the core organizing team have access to personally identifiable information.

Your Access and Control:

You may opt out of or into any future contacts from us at any time. Please contact us via email at info@highfidelityfusion.com to ask what data we have about you, if any; change or correct any data we have about you; have us delete any data we have about you; and/or express any concern you have about our use of data about you. If you feel that we are not abiding by this privacy policy, please contact us immediately at info@highfidelityfusion.com.

 

Purchase Terms

These are the terms for all orders of High-Fidelity Fusion products and services, including Event registration, Event swag, etc. Unless otherwise agreed in writing by High-Fidelity Fusion, High-Fidelity Fusion must receive payment prior to our acceptance of an order. Orders are subject to cancellation in High-Fidelity Fusion's sole discretion, including in the case of an error in pricing or product description, or if you fail to pick up an order for a product.

High-Fidelity Fusion does not ship products, except at its sole discretion. When you order a physical product, you must retrieve it in person at the Event in the same year as your order. If you do not, you forfeit your order and donate the payment to the Event, except at the sole discretion of High-Fidelity Fusion. If High-Fidelity Fusion agrees to ship your order to you, you must pay all shipping and handling fees in advance.

No warranty is expressed or implied for any registration or ticket granting access to any part of the Event. If a physical product has a defect in manufacture or is of sub-par quality, then as your exclusive remedy, High-Fidelity Fusion will offer a replacement until the scheduled end of the Event in the year of your order. Otherwise there are no returns. It is your responsibility to fully inspect any product when you pick it up; you must notify High-Fidelity Fusion of any defect or quality issue before the scheduled end of the Event to obtain a replacement. If we have no replacement inventory, then we may refund the sale price of the product.

 

General Terms

 Whenever I enter a venue for the Event (a “Venue”), I will inspect the Venue both before engaging in any activities and during the Event. If at any time I feel anything about a Venue to be unsafe, I will immediately advise the Hi-Fi Fusion Sponsors, and if necessary, I will leave the Venue.

I will abide by all the Hi-Fi Fusion Sponsors’ policies and rules.

These terms are the entire agreement between you and High-Fidelity Fusion regarding this subject matter and may be modified only in writing signed by Lessa Lamb as the sole authorized representative of High-Fidelity Fusion. Volunteers, instructors, and other Hi-Fi Fusion Sponsors have no authority or power to alter the terms of this Agreement, either orally or in writing.

This Agreement will be construed according to the laws of the State of Washington as an agreement between two Washington residents to be performed entirely within the State of Washington, without reference to its choice of law principles to the contrary. If any provision of these terms is held invalid or unenforceable, then the remainder will have full force and effect, and the invalid provision will be modified or partially enforced to the maximum extent permitted.

I UNDERSTAND THAT THIS IS A LEGAL DOCUMENT AND THAT BY SIGNING IT I AM GIVING UP SOME RIGHTS TO SUE THE HI-FI FUSION SPONSORS. I recognize that if I have any questions regarding my release of rights, I should consult an attorney.

I HAVE READ THE TERMS ABOVE, AND I FULLY UNDERSTAND THEM. I agree to participate in the Event knowing the risks and conditions involved and I am signing this Agreement entirely of my own free will. I affirm that I am at least 18 years of age. If the Event participant is under 18 years of age, I am the minor participant’s legal guardian and I am signing this release on their behalf.

I agree to the above terms, and I intend my mark in the “Yes, signed” button below to serve as my digital signature.