Terms for participating
HIGH-FIDELITY FUSION TERMS
IN CONSIDERATION of being permitted to participate in any activities (the “Event”) sponsored by High-Fidelity Fusion (including its directors, officers, agents, employees, dance instructors, and volunteers) (collectively, the “Hi-Fi Fusion Sponsors”), I agree to these terms:
Release of Liability and Assumption of Risk
I am acknowledging and assuming all risk:
I acknowledge that the Event involves risks of serious injury or death and property damage or loss. For example, risks relate to dance floors, dance classes, dancing, lifts or aerials, collision, physical contact, physical exertion, exhaustion, slipping, falling, dehydration, and actions of other people including but not limited to participants, volunteers, instructors, and/or Hi-Fi Fusion Sponsors. I understand that risks may be unanticipated or unknown.
I HAVE HAD THE OPPORTUNITY TO FULLY CONSIDER THE RISKS, AND I HEREBY ASSUME FULL RESPONSIBILITY FOR ALL OF THE RISKS OF PARTICIPATING AND/OR VOLUNTEERING IN THE EVENT, INCLUDING BUT NOT LIMITED TO ANY DEATH, LOSS, DAMAGE, OR INJURY OCCURRING IN CONNECTION WITH THE EVENT, WHETHER OR NOT CAUSED BY ANY NEGLIGENCE OF THE HI-FI FUSION SPONSORS.
I am releasing the Hi-Fi Fusion Sponsors from liability:
I HEREBY WAIVE AND DISCHARGE ANY CLAIMS OR DEMANDS, COVENANT NOT TO SUE, AND RELEASE THE HI-FI FUSION SPONSORS FROM ALL LIABILITY TO ME, MY PERSONAL REPRESENTATIVES, EXECUTORS, ASSIGNS, SUCCESSORS, HEIRS, AND NEXT OF KIN, FOR ANY LOSS, DAMAGE, INJURY, OR DEATH ARISING OUT OF OR RELATED TO THE EVENT, WHETHER OR NOT CAUSED BY ANY NEGLIGENCE OF THE HI-FI FUSION SPONSORS.
I will indemnify the Hi-Fi Fusion Sponsors for my actions:
I AGREE TO INDEMNIFY THE HI-FI FUSION SPONSORS FROM ANY LOSS, LIABILITY, DAMAGE, OR COST THEY MAY INCUR AS A RESULT OF MY ACTIONS OR PARTICIPATION IN THE EVENT, WHETHER OR NOT RELATED TO ANY NEGLIGENCE OF THE HI-FI FUSION SPONSORS, including without limitation any charges for damaging equipment or facilities, and any costs or claims for injuring other individuals.
Photography Opt-Out Policy
High-Fidelity Fusion plans to hire photographers and/or videographers to document how amazing the Event is. Your image may appear in these photos or videos. However, we understand that some individuals have needs or preferences for privacy. If you do not want photos that contain your image to be shared publicly or for promotional purposes, please ask during registration to participate in our Photo Review Process or email your request to firstname.lastname@example.org as soon as reasonably possible. Photo opt-out bracelets will be available to those who request them. High-Fidelity Fusion will try to ensure that anyone who is wearing such a bracelet does not appear in any of our photo or video materials, but no guarantee is offered. We encourage those individuals to participate in our Photo Review Process.
We only collect information that you voluntarily give us via a registration or application form, the order checkout process, or other direct contact from you. To attend the Event, you must fill out the registration form. During registration you must provide contact information (such as your name and email address) that we use to contact you about the Event and your orders, and financial information (like a credit card number and expiration date) that we use for billing. If you are volunteering, you must provide your mobile telephone number to allow the Volunteer Coordinator to communicate with you regarding volunteer shifts. Our DJ, live music, and instructor applications request demographic information, but it is not required.
For your convenience in arranging travel and lodging for your visit to Seattle, we provide optional public Google Sheets. Information you add there is publicly available to facilitate communication between you and your fellow Event attendees.
Information Use and Sharing:
High-Fidelity Fusion is the sole owner of the information collected regarding the Event. The Hi-Fi Fusion Sponsors may share information within the organization in running the Event. We may provide information to a third party as necessary to fulfill your requests, e.g. to ship an order to you. With your permission, we may contact you via email in the future to give updates about events in future years, changes to our organization, etc. We will not sell or rent information about you to anyone.
Our registration and application forms are Google-based, so information shared there will necessarily be stored on Google servers and subject to Google policies. Financial information is processed through either Stripe or PayPal, so it will necessarily be sent through Stripe or PayPal servers and subject to Stripe policies or Paypal policies. Our website is hosted by Squarespace, which may provide back-end analytics to help us identify user behavior trends, frequency and quantity of site visits, etc., and this information is subject to Squarespace policies.
We take precautions to protect your information. Wherever we collect sensitive information (such as credit card data) online, that information is encrypted and transmitted to us in a secure way. (Verify this by looking for a lock icon in the address bar and "https" at the beginning of the address of the Web page.) Offline, to the extent possible, only the core organizing team have access to personally identifiable information.
Your Access and Control:
These are the terms for all orders of High-Fidelity Fusion products and services, including Event registration, Event swag, etc. Unless otherwise agreed in writing by High-Fidelity Fusion, High-Fidelity Fusion must receive payment prior to our acceptance of an order. Orders are subject to cancellation in High-Fidelity Fusion's sole discretion, including in the case of an error in pricing or product description, or if you fail to pick up an order for a product.
High-Fidelity Fusion does not ship products, except at its sole discretion. When you order a physical product, you must retrieve it in person at the Event in the same year as your order. If you do not, you forfeit your order and donate the payment to the Event, except at the sole discretion of High-Fidelity Fusion. If High-Fidelity Fusion agrees to ship your order to you, you must pay all shipping and handling fees in advance.
No warranty is expressed or implied for any registration or ticket granting access to any part of the Event. If a physical product has a defect in manufacture or is of sub-par quality, then as your exclusive remedy, High-Fidelity Fusion will offer a replacement until the scheduled end of the Event in the year of your order. Otherwise there are no returns. It is your responsibility to fully inspect any product when you pick it up; you must notify High-Fidelity Fusion of any defect or quality issue before the scheduled end of the Event to obtain a replacement. If we have no replacement inventory, then we may refund the sale price of the product.
Whenever I enter a venue for the Event (a “Venue”), I will inspect the Venue both before engaging in any activities and during the Event. If at any time I feel anything about a Venue to be unsafe, I will immediately advise the Hi-Fi Fusion Sponsors, and if necessary, I will leave the Venue.
I will abide by all the Hi-Fi Fusion Sponsors’ policies and rules.
These terms are the entire agreement between you and High-Fidelity Fusion regarding this subject matter and may be modified only in writing signed by Lessa Lamb as the sole authorized representative of High-Fidelity Fusion. Volunteers, instructors, and other Hi-Fi Fusion Sponsors have no authority or power to alter the terms of this Agreement, either orally or in writing.
This Agreement will be construed according to the laws of the State of Washington as an agreement between two Washington residents to be performed entirely within the State of Washington, without reference to its choice of law principles to the contrary. If any provision of these terms is held invalid or unenforceable, then the remainder will have full force and effect, and the invalid provision will be modified or partially enforced to the maximum extent permitted.
I UNDERSTAND THAT THIS IS A LEGAL DOCUMENT AND THAT BY SIGNING IT I AM GIVING UP SOME RIGHTS TO SUE THE HI-FI FUSION SPONSORS. I recognize that if I have any questions regarding my release of rights, I should consult an attorney.
I HAVE READ THE TERMS ABOVE, AND I FULLY UNDERSTAND THEM. I agree to participate in the Event knowing the risks and conditions involved and I am signing this Agreement entirely of my own free will. I affirm that I am at least 18 years of age. If the Event participant is under 18 years of age, I am the minor participant’s legal guardian and I am signing this release on their behalf.
I agree to the above terms, and I intend my mark in the “Yes, signed” button below to serve as my digital signature.